Track stock levels, manage reordering, and coordinate procurement across all your machines — in one intelligent dashboard built for print and manufacturing operations.
Built specifically for print and manufacturing operations. Track what you have, know what you need, and order before you run out.
A single overview of every machine and its stock status. See at a glance which machines need attention — colour-coded and updated in real time.
Set a minimum stock level per item. The system automatically flags items below threshold with a warning indicator — no manual checking required.
Each machine has its own dedicated inventory tab. Navigate directly to any machine to view and manage its consumables without losing context.
Track purchase orders from approval through to delivery. Three clear statuses: To be Approved, Pending, and Ordered — with cost totals calculated automatically.
Send orders directly to your supplier with one click. Your email client opens with all order details pre-filled. Print hard copies for records with Ctrl+P.
Data is stored both locally and in the cloud. Your inventory persists across sessions and syncs automatically when you refresh.
No installation. No setup. Open the app, log in, and you have a fully functional inventory management system.
Launch the Consumables Tracker in your web browser. You'll see a clean login screen.
Enter your first name and surname. Your credentials are saved automatically for next time.
You're in. The Dashboard shows every machine and its current stock health at a glance.
Navigate to each machine tab and add your consumables — item name, SKU, supplier, stock, and minimum level.
Set a minimum threshold per item. When stock drops below it, the system automatically raises an alert.
Use the Procurement tab to raise, track, and email purchase orders. Costs calculate automatically.
Each column in the inventory table serves a specific purpose. Here's what to enter in each one and why it matters.
| Column | Purpose | Editable | Tips |
|---|---|---|---|
| Item Name | Consumable description | ✅ Yes | Use consistent naming across machines |
| SKU | Supplier product code | ✅ Yes | Critical for accurate ordering |
| Supplier | Vendor name | ✅ Yes | Keep updated when suppliers change |
| Stock | Current quantity on hand | ✅ Yes | Update every time items are used or received |
| Min Stock | Reorder threshold | ✅ Yes | Triggers automatic ⚠️ alert when stock falls below |
| Unit Cost | Price per unit (£) | ✅ Yes | Used to calculate procurement totals |
| Status | Stock health indicator | 🔒 Auto | Generated automatically from Stock vs Min Stock values |
Every purchase order moves through three clear stages. Update status with one click — the dashboard reflects changes instantly.
Order has been raised and is pending management review. Use this to flag items that need sign-off before being sent to a supplier.
Order has been approved but not yet sent to the supplier. Ready to email or print — just waiting on action.
Order has been sent to the supplier and is in progress. Keep it here until stock is received and inventory updated.
Simple habits that keep your inventory data accurate and your procurement process efficient.
Update stock quantities immediately when items are used or received. Stale data leads to stockouts and emergency orders.
Check the Dashboard once a week to catch items approaching their minimum before they actually run out.
Factor in supplier lead time and usage rate. Set minimums high enough to bridge the gap between order and delivery.
Check the procurement total regularly to track spending and catch unusual costs before they become a problem.
Update supplier names and SKUs whenever they change. Correct SKUs are essential for accurate, hassle-free ordering.
Delete completed orders from the procurement list once items are received and stock is updated. Keeps the list actionable.
Most issues resolve in seconds. Here's what each error means and how to fix it.
Click outside the cell after editing to confirm the change. Check your internet connection, then refresh and try again.
Grey cells are locked by design. The Status column is always auto-generated. Contact your administrator for additional permissions.
You need an email client configured on your device. Use the Print option as an alternative, or copy order details manually.
Verify your Stock and Min Stock values are correct. Refresh the page to force the status to recalculate from current values.
Data is stored locally and in the cloud. Refresh your browser to re-sync with the latest cloud version of your inventory.
Contact your system administrator or IT support for problems not covered here. Most issues are browser or network related.
No installation. No setup. Open the tracker and you’re running.
▶ Open Consumables Tracker